ECFMG EPIC Portal will be Unavailable 17-18 November 2018

The EPIC Portal managed by ECFMG will be unavailable from approximately 4pm on Saturday, 17 November 2018 to 9am on Sunday, 18 November 2018 (Australian Eastern Daylight Time) for scheduled corporate maintenance purposes. This outage will prevent applicants from completing an AMC portfolio application, or to add further medical qualifications.

We apologise for any inconvenience caused.

AMC Portfolio


How to apply

Step 1 - IMGs required to submit their primary qualification (final medical diploma) in medicine and surgery for verification, must ensure it was awarded by a training institution recognised by the AMC.


Step 2 – Create EPIC account and confirm your identity with ECFMG. Indicate that you plan to apply to the AMC when completing your request to establish an account. Your EPIC ID will be confirmed in 2-3 working days.


Step 3 – Establish AMC Portfolio for processing by AMC - you require an EPIC ID to be able to complete the portfolio application. Your AMC candidate number will be confirmed by email within 3-5 working days.


Step 4 – Upload qualification/s to your EPIC account for processing by ECFMG. As you upload each qualification, request that a EPIC report be sent to the AMC. When your credential is sent for verification, the AMC will be notified to update the verification status on the AMC qualifications portal.

  • For the Standard Pathway (AMC examinations) and Competent Authority pathways, submit your final medical diploma for verification.
  • For specialist assessment purposes, your final medical diploma and postgraduate qualification/s must be submitted.

Enquire with the respective Australian specialist medical college which postgraduate qualification/s require verification. Refer to the ECFMG website for a list of EPIC medical qualification categories.


Step 5 – Proceed with the pathway you are eligible for.


Step 6 – Qualification verified – if you requested that a EPIC report be sent to the AMC when you uploaded the qualification, the report will be sent automatically. If you did not request a EPIC report for the AMC when you uploaded your qualification, apply via your EPIC account for ECFMG to provide a copy of the EPIC report to AMC to update your verification status on the AMC qualifications portal.


Important information about your portfolio and the verification of your qualifications:

  • Your qualification examination and training must be COMPLETED for it to be added to your AMC Account.

  • The following types are not eligible to be added to your AMC Account: Medical registrations/license to practice, PhDs, research, internship/housemanship/foundation documents, partially completed training/qualifications, scientific (for e.g. Bachelor of Science), short courses or Australian/Australasian qualifications.

  • If you added any of the above to your AMC portfolio, it will not appear on your AMC Account.

  • All eligible/relevant qualifications submitted to your EPIC Account must also be added to your AMC portfolio to enable the AMC to update the verification statuses.

  • If you notice the words "Await EPIC status confirmation", it means the AMC do not have the correct details of the institution available. This will be added once the EPIC status update has been received and appear on your AMC Account.

  • For confirmation on which postgraduate qualification(s) required to be submitted for EPIC verification, please contact the relevant Australian specialist medical college for assistance before adding postgraduate qualification(s) to your EPIC Account, or the AMC portfolio. All the colleges are listed on the AHPRA website.

  • As you upload each qualification to your EPIC account, request that a EPIC report be sent to the AMC. This will inform the AMC when your qualification has been sent for verification and will automatically send a EPIC report to the AMC. Once received, the AMC will update the AMC qualifications portal. The AMC cannot update your verification status without receiving the EPIC report.

  • If you have enquiries about the documentation requirements as part of your EPIC account application, please enquire with ECFMG directly for assistance.

  • The Medical Board of Australia (AHPRA) requires for the final "hang on the wall" diploma (for e.g. MBBS, etc). to be verified for medical registration purposes (refer to step 1 below). This qualification is referred to as a Primary Qualification with the AMC, however ECFMG refer to this as the Final Medical Diploma.

    Do note that if you have not yet been issued with the final "hang on the wall" diploma, other documentation options are available (refer to below options):

    • Final Medical Diploma - the diploma issued by your medical school or university after you have completed all requirements for and been awarded your medical degree. The Final Medical Diploma may also be referred to as the Primary Medical Qualification, Carton Degree, Conferral Certificate, or Decorative Degree; this is the credential used for framing and wall-hanging purposes. You may upload only one final medical diploma to EPIC. For the title of the medical credential ECFMG requires as the Final Medical Diploma, please see the Reference Guide for Medical Education Credentials on the ECFMG website.

    • Alternate Graduation Document - a document, other than a final medical diploma, issued by your medical school or university confirming that you graduated (passed all examinations and completed required internship period) from medical school and are eligible to receive your medical degree.

    • Final Medical School Transcript - the transcript issued by your medical school or university after you have completed all requirements for and been awarded your medical degree. Transcripts may also be known as mark sheets, time sheets, or hour sheets, and should include a listing of all subjects studied and your grades/marks for each subject.

    IMPORTANT: If either a final medical school transcript or alternate graduation document / medical school letter for verification, AHPRA might require you to submit your final medical diploma for verification when applying for registration as well.


  • Depending on your pathway for medical registration by the Medical Board of Australia, not all AMC candidates are required to proceed with the AMC examinations (contact the Medical Board of Australia to confirm if you are required to proceed with the AMC examinations process). You will not be eligible to schedule for the AMC examinations without an 'Outsourced' or 'Verified' verification status of your primary qualification (final medical diploma).

    You should only nominate the relevant specialist medical college ONCE - although it does not show the nomination on your AMC Account, the AMC will link the college as part of the assessment process. The nominate college will have access to your verification images, verification statuses and able to upload college outcome reports on the AMC qualification's portal, for registration purposes. ONLY NOMINATE THE RELEVANT SPECIALIST COLLEGE THAT YOU ARE APPLYING FOR ASSESSMENT THROUGH.


    What next?


    Frequently asked questions

    Click here.

    You are only required to establish an AMC portfolio if:

    Option 1: You have applied to the AMC previously, and an AMC candidate number was issued but NO qualification(s) has been previously EICS verified through the AMC.

    OR

    Option 2: You have applied to the AMC previously, and an AMC candidate number was issued. You have submitted qualification(s) previously for EICS verification through the AMC. However, you have to add further qualification(s) for EPIC verification as required by either the Medical Board of Australia (AHPRA) and/or an Australian Specialist Medical College.

    OR

    Option 3: You have not submitted a paper application prior to 1 October 2015 to the AMC previously, and have not been issued with an AMC candidate number.

    OR

    Option 4: You have not completed your AMC online application (Form P1) prior to 1 October 2015, and have not been issued with an AMC candidate number.

    Important: If you are unsure if you should establish an AMC portfolio, please contact the AMC for assistance.


    You are not required to establish an AMC portfolio if:

    If you had an AMC online account prior to 1 October 2015, you are required to create a new AMC online account.

    If you never created an AMC online account previously, and not required to add any further qualification(s) for EPIC verification, you must create an AMC online account to use the below features:

    1. Add your AMC candidate number

      If you have applied to the AMC previously and an AMC candidate number was issued, it is important to add your AMC candidate number to your AMC online account in order for the system to determine your application/examination statuses. You are required to add both your AMC candidate number and your date of birth.

    2. Proceed with AMC examinations

      Once you are assigned an AMC candidate number, you may proceed with the AMC examinations process. Please contact the Medical Board of Austrlia (AHPRA) to clarify if you are required to complete the AMC examinations process (AMC certificate) for registration purposes.

    3. View a summary of qualification(s) submitted for verification through ECFMG (EPIC and/or EICS)

    4. Add more medical qualification(s) to my AMC portfolio

      If you are required by either the Medical Board of Australia (AHPRA), and/or an Australian Specialist Medical College to submit further qualification(s) for EPIC verification, a fee is payable for each qualification added to your AMC portfolio. Do NOT add qualification(s) already verified via the EICS process through the AMC, or already added to your AMC portfolio.

      a) For primary qualification purposes, please note the following:

      • If you have a primary qualification (final medical diploma), you are not required to submit the graduate certificate (alternate graduation document) and/or the transcript for verification as well.

      • IMPORTANT: If you already added either a final medical school transcript or alternate graduation document / medical school letter for verification to your AMC account, AHPRA might require you to submit your final medical diploma for verification when applying for registration as well. Although you do not have to add the details again to the AMC account in the Primary Qualification tab you will need to have it verified through ECFMG via EPIC and ensure the AMC receives the EPIC notification and EPIC report statuses. This will incur additional costs by ECFMG.

      b) For specialist qualification / training enquiries, please contact the relevant Australian Specialist College to confirm which qualification(s) are required to be verified for their specialist assessment/registration purposes.

      c) The following types are not eligible to be added to your AMC Account: Medical registrations/license to practice, PhDs, research, internship/housemanship/foundation documents, partially completed training/qualifications, scientific (for e.g. Bachelor of Science), short courses or Australian/Australasian qualifications.

      It is important to note that all verifications are listed on the AMC's qualifications, accessed by the Medical Board of Australia (AHPRA) for registration purposes, and the Australian Specialist Medical Colleges for assessment purposes.


    5. Nominate an Australian Specialist Medical College

      Only nominate the College you will submit an application for Specialist assessment. This will allow the College to view all qualification(s) you have submitted for verification and to upload your specialist asessment outcome(s), used by the Medical Board of Australia (AHPRA) for registration purposes.

    6. Edit my personal details

      If you require to update your address, contact number, email, photo or signature.

    7. Nominate someone to communicate on my behalf

      If you prefer to nominate someone to make enquiries on your AMC records on your behalf.